Constitution

The PLG WSU Constitution and Bylaws

(last revised on 05- 20-2011)

Progressive Librarians Guild-Wayne State University Chapter

Constitution

Article I – NAME AND PURPOSE

This organization, Progressive Librarians Guild-Wayne State University Chapter, hereafter referred to as PLG-WSU Chapter, is affiliated with the Progressive Librarians Guild (http://libr.org/plg/index.php). The purpose of the PLG-WSU is to promote a politically/culturally progressive model of librarianship and graduate library and information science education. The organization’s goals are:

  • To provide a forum for the open exchange of progressive political views on librarianship and graduate library education.
  • To actively promote diversity within graduate library education and librarianship.
  • To disseminate information on important social and political issues in graduate library education and librarianship.
  • To disseminate information about financial aid opportunities, internships and fellowships, especially those that promote a culturally diverse and politically active librarianship.
  • To facilitate above goals through various activities (seminars, meetings, fundraisers, etc).

Article II – MEMBERSHIP

  1. Affiliate membership is open only to any interested party (eg students, alumni, faculty, staff, and community members.) Active membership is open only to currently enrolled Wayne State University students who are members of the Progressive Librarian’s Guild.

Article III – OFFICERS

  1. The positions in this organization shall be President, Vice President, Secretary, Treasurer and Webmaster.
  2. Only active members are eligible to be officers.
  3. All officers are required to participate in at least 2/3 of all official meetings and official activities each semester.
  4. Officer duties are as follows:

A) President

To preside over all meetings.

To act as liaison with the School of Library and Information faculty and staff.

To respond to all official correspondence.

B) Vice President

To assume the duties of the President in the President’s absence.

To coordinate programs sponsored by PLG-WSU and/or the School of Library and Information Science.

C) Secretary

To keep minutes of PLG-WSU meetings and post them in organization’s archive.

To maintain the information security and accessibility of all PLG-WSU official documents.

D) Treasurer

To keep accurate financial records.

To keep records of PLG-WSU membership.

To acquire and complete all forms concerning PLG-WSU monies.

E) Webmaster

To maintain and update PLG-WSU’s electronic presence.

Article IV – AMENDMENTS

F) “Xtreme” Information Outreach Officer

Acts as a liaison to the outreach task force

Offers support for event planning and coordination of both the members and officers.

Posses a strong knowledge of university policies and procedures for the support of event planning and actions within the PLG.

1. The Constitution may be amended by approval of ¾ active members, voting by the same process as elections.

Progressive Librarians Guild – Wayne State University Chapter

Bylaws

Article I: MEMBERSHIP

1.       Meetings, events and online participation are open to any interested parties.

2.       Active membership is defined as students who have joined the national PLG organization.

a.       Active members can vote, sponsor projects, and hold officer positions.

i.      PLG-WSU dues are $10.00 for a one-year student membership and $20.00 for a regular membership.

ii.      PLG-WSU dues are payable in full to the PLG-WSU treasurer.

iii.      Funds may be available in petty cash to subsidize membership for a student needing financial assistance.

1.       A student can request membership subsidization from any officer.

2.       Requests will be kept confidential, but monies removed will be noted in a treasurer’s report.

3.       Requests are not guaranteed.

3.       If any member is disrupting a meeting, that member can be expelled from the meeting by a unanimous vote of the officers to propose a vote, and a ¾ vote of the membership present.

a.       If a member is deemed to be consistently disruptive at meetings and generally working at odds to the mission of PLG-WSU, that member can be expelled from PLG-WSU.

i.      Officers must unanimously vote to put the expulsion on a regular meeting agenda.  Officers may ask the offending member to withdraw from the group before the expulsion is put to the vote.

ii.      The offending member must have the chance to defend him/herself.

iii.      ¾ of active membership must vote to expel the offending member.

1.       The length of the expulsion will also be voted on by the active membership (eg. The rest of the semester, one year, forever.)

iv.      Dues will not be refunded.

Article II: MEETINGS

  1. Regular meetings are to be held at least twice per fall and winter semesters, at a day and time determined by the organization
    1. All regular meetings of PLG-WSU shall be announced on the SLIS listserv and PLG Google group at least two weeks in advance.
    2. An agenda will be posted in the Google group for review at least one week in advance.
    3. New items can be added to the agenda at any meeting under the “New Business” area.
  2. PLG-WSU shall adopt the consensus building approach rather than following Robert’s™ Rules of Order. The consensus building approach is detailed in the book by Lawrence E. Susskind and Jeffrey L. Cruikshank entitled Breaking Robert’s™ Rules: The New Way to Run Your Meeting, Build Consensus, and Get Results. (Oxford University Press, 2006. ISBN 0-19-530836-0)” See this link for more information: http://web.mit.edu/publicdisputes/practice/cbh_ch1.html
  3. Special/emergency meetings may be called by any two officers or active members. The President shall arrange special/emergency meetings within 7 days of the meeting being called. In case the President cannot arrange a special/emergency meeting, the Vice-President will assume the duties of the President at that meeting. The President reserves the right to deny a special/emergency meeting if the President deems that acceptable attendance cannot be met or that the content of the meeting will be better served at a regular meeting.

Article IV: OFFICERS

  1. Positions and Duties
    1. President

i.      Assume responsibility that the group adheres to its constitution.

ii.      Preside over all meetings.

1.       Determine regular meeting times and dates that are best for the membership.

2.       Arrange for regular meeting locations.

3.       Announce regular meetings via the SLIS listserv and the PLG Google group.

4.       Post meeting agendas to the Google group.

iii.      Act as a liaison with the faculty advisor and School of Library and Information faculty and staff.

iv.      Respond to all official correspondence.

v.      Post to Facebook and the PLG Google group at least once per month.

vi.      Serve as Election facilitator as needed.

    1. Vice President

i.      Assume the duties of the president when the president is unable to carry them out.

ii.      Coordinate programs sponsored by PLG-WSU and/or the School of Library and Information Science.

iii.      Submit Department of Student Organizations form each September

iv.      Post to Facebook and the PLG Google group at least once per month.

v.      Serve as Election facilitator as needed.

    1. Secretary

i.      Keep minutes of PLG-WSU regular and special meetings and post them on the PLG-WSU Google group.

ii.      Report on minutes at regular meetings.

iii.      Manage files on the Google group.

iv.      Post to Facebook and the PLG Google group at least once per month.

v.      Serve as Election facilitator as needed.

    1. Treasurer

i.      Keep accurate financial records.

ii.      Acquire and complete all forms concerning PLG-WSU monies.

iii.      Collect dues from membership at least once per semester.

1.       Keep records of active members.

2.       Follow up with active members whose membership is expiring.

iv.      Prepare a treasurer’s report for regular meetings.

v.      Post to Facebook and the PLG Google group at least once per month.

vi.      Serve as Election facilitator as needed.

    1. Webmaster

i.      This position may be held concurrently with any other position on the Executive Board.

ii.      Post all events and meetings to the website and social media at least two weeks before the date.

iii.      Maintain the PLG-WSU Google group email list as needed.

iv.      Post to Facebook and the PLG Google group at least once per month.

v.      Serve as Election facilitator as needed.

1.           1.”Xtreme” Information Outreach Officer

i. Acts as a liaison to the outreach task force

ii. Offers support for event planning and coordination of both the members and officers.

iii. Posses a strong knowledge of university policies and procedures for the support of event planning and actions within the PLG.

iv. Serve as Election Facilitator as needed.

  1. Elections
    1. Elections will be held on an as-needed basis, as positions become vacant.

i.      Special or Emergency elections will follow the same procedure as regular elections, with the open position to remain vacant until filled through the election process.

    1. Any active member who will be in school for at least one semester beyond the current semester is eligible to run for office.
    2. Elections will be announced as a position becomes vacant.

i.      The position being vacated will be announced, and a call for nominees for open positions shall be posted via the SLIS listserv and Google group at least two weeks before the voting period begins.

ii.      All those interested in running for a vacant office will submit a statement of intent including a reasoning of why they want to run and what they will contribute.

iii.      Candidates will submit their statements by email to a pre-designated Executive board member.  Said board member will compile all nominations and send one email to active PLG-WSU members.

1.       In the case of the entire board turning over, or other irregular situations, the faculty advisor will compile the nominations.

    1. Elections will take place online over a period of two weeks.

i.      A 51% majority of active members’ votes determines the result.

1.       In the event of a tie or no majority of 51%, there will be a run-off election.

    1. Election results will be posted to the PLG email list by the Executive board Election facilitator and announced at a regular meeting and noted in the minutes.
  1. Impeachment
    1. If it is determined that any officer is not fulfilling the duties of the position, that person can be removed. Any active member can make the accusation at a regular meeting.

i.      Performance Criteria for officers are outlined in Article III:4 of the Constitution and Article IV:1 of the bylaws.

    1. The accusation must be recorded in the meeting minutes and the accused officer will be provided an opportunity to defend him/herself at the next regular monthly meeting before being removed.
    2. The officer can be removed by a three fourths majority of the membership present at a regular meeting.
    3. In the event an office of the Executive Board becomes vacant prematurely by Article IV:3 or resignation, a special election will be held following the same procedures as a regular election, with the candidate to serve a full term.

Article V: AD HOC REPRESENTATIVES AND EVENTS

  1. Ad Hoc representatives and committees shall be proposed as needed by the Executive Council or members and chosen by consensus.
  2. Events can be proposed and spearheaded by any active member of PLG-WSU.
    1. Proposed events should meet one or more of the goals of PLG-WSU as set out in the constitution.
    2. Events can be proposed at a regular meeting or via the Google group.

i.      Proposed events can move forward with a general consensus backing of active members.

ii.      Proposed events can be challenged to a formal vote by any active member at a regular meeting or via the Google group.

1.       Voting will follow the same procedure as elections.

    1. If a proposed event does not take place in the timeframe given when it was proposed, it should be re-proposed.

Article VI: ADVISOR

  1. A faculty advisor is required for PLG – WSU.
  2. The faculty advisor is a non-voting member.
  3. Faculty advisor candidates will be proposed by the membership at a regularly scheduled meeting. An online vote following election procedure will determine which candidate will be approached first, and an alternate candidate will also be chosen.
    1. The president will ask the first faculty member if s/he will serve as advisor and post the result to the listserv.  If needed, the president will approach the alternate candidate.
  4. The faculty advisor will serve in the position without term limits.
  5. A faculty advisor can be removed from the position following the process laid out in Article IV: 3.

Article VII: EMAIL COMMUNICATION

  1. All interested parties are encouraged to post to the Google group.
  2. To clarify online communication, special headings can be used to denote the content of email messages.
    1. ACTION NEEDED:  This heading may be used if an issue requires action from the membership beyond commenting online.
    2. INPUT NEEDED: This heading may be used if the poster would like input on a certain issue, problem or event but the issue does not require a membership vote, or any other action.
    3. DISCUSSION: This heading may be used if the poster would like to discuss an issue via the listserv, but the issue does not require action or input.
    4. INFORMATION:  This heading may be used if the poster would like to pass on information or news that does not require any response.

Article IIX: AMENDMENTS TO BYLAWS COMMITTEES

  1. By-laws may be amended by a 51% majority using the same voting process as elections.
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